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Sales and lettings Administrator

  • Location

    Highgate

  • Sector:

    Estate & Letting Agents

  • Salary:

    £23k per year

  • Job ref:

    JO00000000657

  • Published:

    about 2 months ago

  • Client:

    Rayner Personnel

A fantastic opportunity has arisen for a Sales & Lettings Administrator to join a thriving, vibrant and prestigious estate agency based in North London.

 

Overview

 

Reporting to:  Lettings & Sales Manager

  • Excellent typing skills, grammar and proof reading skills are required
  • The individual we are looking for needs to be very organised, motivated and able to work under pressure when the need arises
  • Be able to meet deadlines, prioritise and use their own initiative
  • Excellent meet and greet and telephone manner
  • Good  IT skills including intermediate knowledge of  Outlook, Word and Excel
  • Good customer relations and communication skills are required
  • Team player

 

Job Description

 

  • Administrative support for Lettings Manager and team.
  • Using Veco & RPS to upload property details and client information
  • Typing valuation and instruction letters
  • Preparing, updating and printing property lists
  • Preparing property details
  • Arranging for photographs to be taken of properties, liaising between client and photographer, or booking out of keys
  • Ordering property boards to be erected or taken down
  • Changing window display
  • Management of Gas Safety Certificates, Energy Performance Certificates & Electrical Reports – Including arranging and sending to Landlord and Tenants
  • Overseeing the monthly renewals for the office including sending of initial letters to landlords, preparing renewal paperwork and chasing in signed renewal documents
  • Invoicing for second year fees
  • Reception - making sure that the reception area is stocked up with property magazines and property lists at all times
  • Stationery ordering via the online stationery system
  • Maintaining key system, including daily checks and signing keys in and out to contractors and other agents
  • Updating and maintaining the company website with updated property details as and when necessary
  • Advertising – preparing and proof-reading all adverts for all weekly and monthly publications
  • Production of lettings & sales documents
  • Opening, date stamping and distributing post and franking outgoing mail
  • General administration duties and canvassing

Other Information

Full training will be given

Property or Administration background preferable

20 days holiday per annum (office is closed for all bank holidays and between Xmas and New Year) 

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